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Alameda Vipers Player Membership Terms and Conditions

Sections:

  • Release and Waiver of Liability and Indemnity Agreement
  • Medical Release Information
  • Photo Release
  • General Information
  • Alameda Vipers Code of Conduct
  • Player Code of Conduct
  • Parent/Guardian Code of Conduct
  • Parent/Guardian Commitment

Release and Waiver of Liability and Indemnity Agreement

IN CONSIDERATION of being permitted to enter all publicly used gymnasiums and the private gymnasium located at Twin Towers Methodist Church, First Presbyterian Church, Alameda Boys and Girl Club, Alameda United School District facilities, Alameda Parks and Recreation gymnasium, JamTown gymnasium, College of Alameda, and outdoor court facilities. Located in Alameda County, California (“Premises”) for any purpose, including but not limited to observation, use of the basketball facilities or any equipment therein, participation in any activities therein, providing and/or receive training or instruction therein, or otherwise undertaking or participating in any way in any activity or event therein, the undersigned , for himself or herself and any personal representatives, dependent minor children, heirs, and next of kin, hereby acknowledges, agrees and represents that he or she has or will, each time upon entering the Premises, inspect the Premises and the equipment and facilities therein.  It is further warranted that such entry into the Premises constitutes the undersigned’s acknowledgment that such premises and all facilities and equipment therein have been inspected and that the undersigned finds and accepts same as being safe and reasonably suited for the purposes of observation or use.  

IN FURTHER CONSIDERATION OF BEING PERMITTED TO ENTER THE PREMISES, FOR ANY PURPOSE INCLUDING, BUT NOT LIMITED TO OBSERVATION, USE OF THE BASKETBALL FACILITIES OR ANY EQUIPMENT THEREIN, PARTICIPATION IN ANY ACTIVITIES THEREIN, PROVIDING AND/OR RECEIVING TRAINING OR INSTRUCTION THEREIN, OR OTHERWISE UNDERTAKING OR PARTICIPATING IN ANY WAY IN ANY ACTIVITY OR EVENT THEREIN,  THE UNDERSIGNED   HEREBY AGREES TO THE FOLLOWING:  

  1. THE UNDERSIGNED HEREBY RELEASEES, WAIVES, DISCHARGES  AND COVENANTS  NOT TO SUE Alameda, Alameda Vipers, and each of their respective directors, officers, owners, shareholders, trustees, affiliates, employees, successors, assigns, agents, managers, scorekeepers, parent drivers, timekeepers and coaches (hereinafter referred to as “releasees”) from all liability to the undersigned, his or her personal representatives, assigns, heirs, and next of kin for any loss or damage, and any claim or demands therefore on account of injury to the person or property or resulting in death of the undersigned, whether caused by the negligence of the releasees or otherwise while the undersigned is in , upon or about the Premises, or any facilities or equipment therein.
  2. THE UNDERSIGNED  HEREBY AGREES TO INDEMNIFY AND SAVE AND HOLD HARMLESS the releasees, and each of them, from any loss, liability, damage, or cost including, without limitation, attorney’s fees and related litigation costs they may incur due to the presence of the undersigned in, upon, or about the Premises or in any way observing or using any facilities or equipment therein, participating in activities therein, providing and/or receiving training or instruction therein, or otherwise undertaking or participating in any way in any activity therein, whether caused by the negligence of the releasees or otherwise.
  3. THE UNDERSIGNED HEREBY ASSUMES FULL RESPONSIBILITY FOR AND RISK OF BODILY INJURY, DEATH OR PROPERTY DAMAGE due to the negligence of releasees or otherwise while in, about, or upon the Premises and/or while observing or using any facilities or equipment therein, participating in activities therein, providing and/or receiving training or instruction therein, or otherwise undertaking or participating in any way in any activity or event therein.  

THE UNDERSIGNED further expressly agrees that the foregoing RELEASE AND  WAIVER  OF  LIABILITY AND  INDEMNITY AGREEMENT is intended to be as broad and inclusive as is permitted by the laws of the State of California and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force And effect.  
THE UNDERSIGNED HAS READ AND VOLUNTARILY SIGNS THE RELEASE AND WAIVER OF LIABILITY AND  INDEMNITY AGREEMENT and further agrees that no oral representations, statements, or inducement apart from the foregoing written agreement have been made.  READ THIS DOCUMENT IN FULL BEFORE SIGNING.  THIS DOCUMENT AFFECTS YOUR RIGHTS.  


Medical Release Information

I hereby give permission for any and all medical attention necessary to be administered to my child in the event of accident, injury, sickness, etc., while they are under the care and supervision of the Alameda Vipers AAU Basketball Club until such time as I may be contacted and/or present at the event.

I have also authorized alternate persons to be contacted for guidance. I hereby give permission for treatment of my child as may be required and determined by the appropriate health care professional who is present.

This release remains in effect annually for the duration of my child’s membership with Alameda Vipers.  I hereby assume responsibility for payment of such treatment and have attached my child’s insurance information.


Photo Release

I hereby grant Alameda Vipers, its representatives and employees, or anyone authorized by Alameda Vipers, permission to use my likeness and/or the likeness of my child(ren), relatives and guests in a photograph in any and all  illustrations, advertising, publications, including website entries, without payment or any other consideration.

I understand and agree that these materials, including all negatives and positives, together with the prints, will become the property of Alameda Vipers and will not be returned.

I hereby irrevocably authorize Alameda Vipers, its representatives and employees, or anyone authorized by Alameda Vipers, to edit, alter, copy, exhibit, publish or distribute this photograph for the purposes of publicizing Alameda Vipers programs or for any other lawful purpose.

In addition, I waive the right to inspect or approve the finished product, including written or electronic copy, wherein my likeness or the likeness of my child(ren) appears. 


General Information

About The Program
Alameda Vipers are a registered 501(3)(c) Non-Profit, competitive youth basketball program that focuses on coaching and teaching advanced skills, sportsmanship, through hard work and the a love of the game of basketball.  The instruction regimen includes practice sessions, scrimmages, and tournament games. Alameda Vipers are based in Alameda County, CA  Club website: www.alamedavipers.comThe Alameda Vipers Club is affiliated with the National Amateur Athletic Union (AAU) and fields girls and boys teams in grades 3 to 12.  The Vipers operate year-round and separates the 12-month calendar into 3 seasons Winter/Spring (Jan-May), Summer (June-Aug) and Fall (Sept-Dec).

AAU  Amateur Athletic Union (AAU) is one of the largest sports organizations in the United States. The difference between AAU basketball and other basketball leagues is based on the use of full high school rules. No developmental limitations are placed on the game such as participation and no-press/fast-break rules.  This promotes competitive play and the broadest exposure to fundamentals and advanced techniques of the game.  

Team As Community
The team is built around a “community” concept. All board members, coaches and those who help the team are volunteers. Parents are asked to be active participants in non-coaching team activities. For instance, we do our best to setup car pool schedules that help share the burden of transporting player, parents and fans to-and-from games and practices.  Participation of parents is a requirement of team membership.  Parents are expected to focus on the primary part of our agenda that supports our coaches as they teach basketball in a team environment, and de-emphasize the importance of “just winning”.  Education and skills development are our primary goal.  

Financial and Participatory Commitment
Parents are responsible for covering the cost of their child’s participation in the program.  We welcome any assistance in obtaining sponsors for the teams and the club to help subsidize any operational or tournament costs. Each team has an “Account” against which membership dues will be applied. These funds provide for:  AAU Annual Club Membership Fees, Team liability insurance ($1 million liability), Equipment, Tournament / League Entry fees, Practice Facility Rental, and Other expenses required to run the team.

We are not a recreational team
We strive to have a team for each grade level and some grades may contain a Select and/or Competitive Team.  

Select Team – consists of the most competitive players for their age group, who will play a Division 1 AAU schedule. This team will play the most tournaments, including several travel tournaments. This team is for our most committed players and families. For our teams, the club management as well as the team coaches will determination whether or not a team is ‘Select’ based on the roster collective talent and level of commitment.

Competitive Team – is for experienced and enthusiastic players, including players who have advanced beyond their recreational/school teams, and want to begin playing  more competitively and/or may have multiple sports in the same season. They will play a local Division 2 or 3 AAU schedule.  

Practices and Training
All teams will practice approximately 3 hours per week.  Select teams will also have a Training Day in addition to the regular practices will be added after the team is established.  Practice times are scheduled based upon availability of gyms, coaches and trainers.  Proper club attire at practices and games is required as determined by the coach. Playing time is determined by the coach  to meet the competitive needs of the team and the games.  Playing times are not equal and there are games where all players may not get in the game. It is the coach’s decision to put the best players in the game as the situation demands.
To remain competitive, players must meet the expectation of the coaches related to individual skills, mental preparedness,  coach-ability (attitude, effort, ability to learn), and physical conditioning for the rigor of AAU games and practices.   Players and parents  must respect the coach and the coach’s decision and responsibility to the overall team and club.   A commitment to discipline in basketball training and conditioning during practice and outside of practice is required as well as  reaching and maintaining the physical and mental conditioning and preparedness, and a commitment to team basketball.   Head coaches have the right to add and remove players based the best outcome for the team.

Fees
The Alameda Vipers is a registered non-profit organization. We keep the fees for players very low.  We have modest uniforms and focus on teaching the game of team basketball.  Basketballs are provided. Each season the players fees are based on factors including gym rentals, insurance, game and tournament costs.  After the team is formed the Coach will provide the total fee amount to the parents.  Checks for fees are made payable to: Alameda Vipers.    

Games & Tournaments
Players are expected to commit to attending practices and games over the course of the season.  Fees are based on the number of games that the team’s Head Coach wants for that season (minimum 15 games),  and gym rentals fees, first aid, supplies and club insurance. Most games and tournaments will be local (within the bay area) and some may  occasionally be out-of-area (Sacramento, Reno, LA, etc.) and may require an overnight stay.  The Head Coach and Team Parent  will select the appropriate number and location of tournaments. Once the game schedule is finalized, it is expected that  players will attend all games and be ready to play.  Tournaments are on weekends.  Schedules for the tournament are commonly released on Thursday before the weekend games.

Traveling & Game Expenses
All costs associated with travel to tournaments such as uniforms, transportation, parents and fan admission  to games, food and hotel stay are the players family’s responsibilities and are not included in the seasonal fees. 

Staff Background Checks
Background checks are required of all Coaches and Assistant Coaches.  The National AAU conducts criminal background checks  on every non-athlete member (Coaches, Managers, etc), and will not issue an AAU Membership card and can’t coach until  the background check is “clear”.

Alameda Vipers Contacts:

  • Board Members & Area Directors  Gary Lym, Board Member, President, Club Administrator
  • Marianne Carter, Board Member, Vice President, Director of Elementary Boys
  • Mindi Chen Kao, Board Member, Secretary, Director of Middle School Boys
  • Nick Tran, Director of Boys High School Program
  • Ken Achacoso, Director of Girls Program

For more information, contact us by email at AlamedaAAUBasketball@gmail.com or call 510-214-2601.

Sponsorships
Our team is a 501(3)c non-profit organization. Having non-profit status allows us to solicit local businesses and organizations to obtain tax deductible donations to manage and run the teams. Please ask for a “Sponsor Packet” if you know of someone or company that would be interested.  Alameda Vipers are a registered non-profit 501(c)3 organization and our tax identification number is 90-0679124.  All donations to the Alameda Vipers are fully tax deductible.

Seasonal Fees
Club membership dues provide enough funds to cover the estimated expenses for the individual team starting each season (3 seasons per AAU calendar year). The club membership dues are credited towards the financial commitment. Players who are not current with dues will not be allowed to participate in practices and games, and may forfeit their spot on the team roster. Limited payment arrangements are available. Sponsorships are allocated for each team.  Coaches nominate those for scholarships by turning in the Financial Aid forms.

Competition
The teams will participate in scrimmages, tournaments, leagues, clinics and other events in order to provide a forum in which players can apply the skills they’ve learned and participate in a competitive environment. Our goal is to be competitive, set goals, and improve each game. The team management will work hard to find compatible / competitive venues to play.

Communications
Most communications parents receive will be from the Team Parent or Head Coach.  Email is the standard form of communication for the Alameda Vipers Club.  Parents are expected to communicate to the Head Coach or Team Parent a player’s availability in advance as requested for all games and practices.  Practice attendance is expected and communication of absence by exception and in advance is required.

Alameda Vipers Club will contact parents of players on a very limited basis as is needed to conduct the business of the club.  Additional information and updates are provided on the club website at www.alamedavipers.com  

For more information, contact us by email at AlamedaAAUBasketball@gmail.com or call 510-214-2601.


Alameda Vipers Codes of Conduct

“What you are as a person is far more important than what you are as a basketball player” – John Wooden

In order to ensure that the principles of sportsmanship, fair play, skill development, and mutual respect among players, coaches, officials and spectators are the primary considerations governing competition, the Individual Code of Conduct for Players, Parents and Coaches has been established and adopted pages 9, 10, and 11 of the Alameda Vipers New Members Introduction Packet, and can be found later in this document.  

Conduct Review Procedure
Coaches, parents, players, fans, opponents, tournament directors or Alameda Vipers Board of Directors members may lodge their complaints or concerns regarding violations of the codes of conduct by use of the following procedure:

  1. Submit a written request (email is allowed) for a Conduct Review in writing to a coach or board member. This should include:
    a.  Your name (will be kept confidential)
    b.  Name of the player, coach or fan to be reviewed
    c.  Name and contact information of any witnesses
    d.  Reason a review is being requested
    e.  Any details required to investigate
  2. The incident will be reviewed by the Alameda Vipers Board of Directors
  3. The submitter and witnesses may be contacted for further information
  4. The person who violated the code of conduct may be contacted for further information.
  5. Witnesses may be contacted for further information
  6. Appropriate action will be taken, which may include one or more of the following actions:
    a.  Reprimand
    b.  Suspension
    c.  Revocation of coaching privileges
    d.  Expulsion of a player from the Alameda Vipers
    e.  Criminal charges
    .  Other action to be determined by the board of directors
  7. All parties will be notified of the outcome, with some information potentially being withheld for privacy reasons (in some cases).

Staff Code of Conduct
All Vipers Coaches, Assistant Coaches and Team Parents agree to a Code of Conduct and signed copies are kept by the Alameda Vipers Club.  It is provided here for your reference only). Each coach will ensure that his/her coaching conduct and communications with referees, spectators, game officials, Alameda Board of Directors and other Alameda Vipers club members is reflective of the ideals established herein.  To satisfactorily meet these responsibilities, the coach is expected to:

  • Complete and abide by the terms of the Alameda Vipers Staff Code of Conduct
  • Know the rules and abide by them.  Ensure the safety of players at all times.
  • Commit to teaching basketball and instructing team members in the rules and coach his/her team in such a way as to motivate each player to compete according to the rules at all times.
  • Respect the game officials and refrain from questioning their decisions in a disrespectful or abusive manner.
  • Ensure that the players and spectators follow all tournament and related gym rules and regulations.  Assist Team Parent with all administration matters, including fee collections, paperwork completion and communications.
  • Ensure that fans of his/her team conduct themselves with sportsmanship and maturity at all times while in attendance at game sites and/or representing the Alameda Vipers.
  • Assist the game officials in maintaining control of spectators during the games.
  • Respect the coaches and players of the opposing team both during the play of the game and at its conclusion, win or lose.
  • Teach each player, especially through personal example, to be humble and generous in victory and proud in defeat. 
  • Maintain control of his/her emotions and avoid actions, language, and/or gestures that may be interpreted as hostile and humiliating.
  • Instruct team support personnel (e.g., assistant coaches, scorekeepers, and timekeepers) in their responsibilities in accordance with established rules and procedures.
  • Realize, accept, and practice the principal that a team’s reputation is built not only on its playing ability, but also on its sportsmanship, courtesy, and manner.

Consequences
Those who violate the Code of Conduct policy can be subject to reprimand, suspension and/or revocation of coaching privileges at the direction of the Alameda Vipers board of directors.  Consequences shall be managed using


Player Code of Conduct

As a player I understand that I must meet certain conduct guidelines to remain with the team. Therefore, I agree that …  

  • I will play for fun for the love of the game of basketball! 
  • I will work hard both at practice and on my own time to improve my skills.
  • I will be a team player and get along with your teammates.
  • I will not use bad language not bully nor taint teammates or opponents.
  • I am willing to learn teamwork, sportsmanship and discipline.
  • I will come to practices and games with a positive attitude and enthusiasm to learn.
  • I will be on time for practices and games and wearing the proper practice or game clothing and equipment.
  • I will learn the rules, and play by them.
  • I will demonstrate good sportsmanship, whether my team wins or loses.
  • I will work hard in games, and listen and follow instructions from the coaches in games and practices.
  • I will respect my coaches, teammates, parents, opponents and officials. This respect will be granted at all times – on the court, off the court, at school, and in all places in my every day life.
  • I will respect the team’ s practice time and will listen to coaches and work on areas as instructed, and I will never be a distraction for teammates, coaches or parents.
  • I will support my team while on the bench and I understand I may not play in every game
  • I will never argue with my coach, or a teammate.
  • I will understand that not everyone will play the same amount of time in a game.
  • I will never argue with opponents, officials or fans.
  • I will serve as a good representative of Alameda Vipers.
  • I understand that in competitive basketball the amount of playing time in games is not equal and will depend on the coaches’ decisions during the contest as to who plays when and how much in each game. I understand that coaches work to develop players, but at the AAU level playing time is not equal between players and may vary widely game-to-game or week-to-week.  Coaches consider factors including individual skills, team oriented play, position requirements, practice attendance, player coach-ability, as well as how the player performs during the game itself or the tournament. Playing time is the final decision of the team’s Head Coach.

Consequences
Players that violate the Code of Conduct policy can be subject to discipline (running, pushups, etc), reprimand, suspension and/or expulsion from the Alameda Vipers Program as deemed appropriate by the coaches and/or members of the board of directors. Consequences shall be managed using the Conduct Review Procedure outlined at the end of this document.

Player Conduct Agreement
As a player in the Alameda Vipers program, I have read and understand the Code Of Conduct outlined above and agree to abide by it both ON and OFF the court. 


Parent/Guardian Code of Conduct

The essential elements of character-building and ethics in sports are embodied in the concept of sportsmanship and six core principles: trustworthiness, respect, responsibility, fairness, caring, and good citizenship. The highest potential of sports is achieved when competition reflects these Pillars of Character. I therefore agree that:

  • I am responsible for requiring m y child to adhere to this code of conduct during and after Alameda Vipers activities.
  • I will hold m y child accountable for adhering to the Player Code of Conduct
  • I will honor and respect and not interfere with the coach in their role are the leader and decision maker for the team  
  • I will remember that children participate to learn and enjoy the game and that the game is for the kids.
  • I will inform the coach of any physical disability or ailment that may affect the safety of m y child or the safety of others, including learning/behavior issue that may affect their participation in Travel basketball.
  • I will learn the rules of the game and the policies of the league.
  • I (and my guests) will be a positive role model for my child and encourage sportsmanship by showing respect and courtesy, and by demonstrating positive support for all players, coaches, officials and spectators at every game, practice or other sporting event.
  • I (and m y guests) will not engage in any kind of unsportsmanlike conduct with any official, coach, player, or parent in any verbal or physical manner including but not limited to yelling at the officials before, during or after a contest booing and taunting; refusing to shake hands; or using profane language or gestures.
  • I will not encourage any behaviors or practices that would endanger the health and well being of the athletes, coaches or other parents.
  • I will communicate in advance with the Head Coach and Team Parent on my player’s availability for games and if he/she will miss a practice.  I will respond to written and verbal requests from the Coach and Team Parent as quickly as possible.  I understand that email is the official communication method for Alameda Vipers.
  • I will teach m y child to play by the rules and to resolve conflicts without hostility or violence.
  • I will demand that my child treat other players, coaches, officials and spectators with respect regardless of race, creed, color, sex or ability.
  • I will teach m y child that doing one’s best is more important than winning, so that my child will never feel defeated by the outcome of a game or his/her performance.
  • I will praise m y child for competing fairly and trying hard. I will never ridicule or yell at my child or other participants for making a mistake or losing a competition.
  • I will emphasize skill development and practices and how they benefit my child over winning – and encourage my child to develop his skills on his own personal time.
  • I will promote the emotional and physical well-being of the athletes ahead of any personal desire I may have for my child to win.
  • I will respect the officials and coaches – and their authority during games – and will never question, discuss, or confront coaches at the game field, and will take time to speak with coaches at an agreed upon time and place where kids in the program will not be subject to the discussion.
  • I will demand a sports environment for m y child that is free from drugs, steroids, tobacco, and alcohol and I will refrain from their use at all Alameda Vipers events and practices.
  • I will refrain from coaching my child or other players during games and practices, unless I am one of the official coaches or asked to assist by the Head Coach of the team.
  • I understand that practice is an important part of the development of individual skills and team-building and that playing time can be dependent on practice time.
  • I understand that in competitive basketball the amount of playing time in games is not equal and will depend on the coaches’ decisions during the contest as to who plays when and how much in each game. I understand that coaches work to develop players, but at the AAU level playing time is not equal between players and may vary widely game-to-game or week-to-week.  Coaches consider factors including individual skills, team oriented play, position requirements, practice attendance, player coach- ability, as well as how the player performs during the game itself or the tournament.  Playing time is the final decision of the team’s Head Coach.

Parents or guardians or relatives who violate the Code of Conduct policy can be subject to reprimand, parent suspension and/or player suspension and/or expulsion of the parent and/or player from the Alameda Vipers program as deemed appropriate by the coaches and/or board of directors.  Consequences shall be managed using the Conduct Review Procedure outlined at the end of this document.

Parent Conduct Agreement
As a parent with a player in the Alameda Vipers program, I have read and understand the Code Of Conduct outlined above and agree to abide by it both ON and OFF the court. 


Parent/Guardian Commitment 

I understand that, as a parent, I am to uphold the highest standards and set an example of sportsmanship for my youth athlete. I understand that the coaches for the team are leading the team and concur that I will not interfere with the role of the coach in directing the team and making decisions. I understand that my child will be asked to work hard to improve their individual and team skills, and strive for excellence. I understand that I support m y youth athlete by budgeting the time, money and resources necessary to keep him focused on achieving success, which includes getting him to practice and games on time, appropriately dressed, fed and hydrated. I further understand that there is no minimum play requirement for AAU basketball teams such as ours, but that the coaching staff is dedicated to providing playing time to all players on the roster based on the competitive environment.

Seasonally the Membership Dues are set based on multiple factors for individual team.  The Fees DO NOT include the annual AAU Extended Benefits Membership card (required) that must be purchased online at the AAU website. Also, each player m ust purchase their own team uniform(s). All fees are nonrefundable.  Fees must be paid and all paperwork completed and submitted as well as a birth certificate and a copy of a valid AAU Player card received before the first game of the season in order for the player to participate in the game, as well as practices after the game.  

I hereby acknowledge and agree to these conditions as a prerequisite for my youth athlete becoming a member of the Alameda Vipers Program. Please sign below, and return to your team’s head coach at the beginning of your first practice.